YOUR CHINA OPERATION, STEP BY STEP
From China supplier
to approved dispatch.
Start with the supplier, goods and stock-release model. Build the Guangzhou 3PL workflow around the work your business needs.
A CONNECTED CHINA OPERATION
The China supply chain workflow.
- 01
Define goods & suppliers
Identify suppliers, products, expected SKU quantities and actual destination countries.
Keep: Supplier/purchase references and product or sample versions.
Prepare the supplier brief - 02
Approve the service scope
Agree receiving, checks, storage, packing and dispatch work before goods move.
Keep: Scope version, affected quantities, charge responsibility and named approver.
Record the approved scope - 03
Receive & reconcile in Guangzhou
Match supplier arrivals and record received quantities or differences for your decision.
Keep: Expected, received and held quantities; receiving and release decisions separately.
Prepare the receiving handover - 04
Prepare & allocate stock
Approve packing versions and allocate stock to orders or release batches.
Keep: Dated physical, held, reserved and available quantities with the allocation approval.
Approve the stock allocation - 05
Release orders or replenishment
Approve customer parcels or cartons for your appointed operator before dispatch.
Keep: Final contents, measured weights/dimensions, instruction versions and named shipment responsibilities.
Prepare the shipment release pack - 06
Review & replenish
Reconcile actual releases and outstanding exceptions before the next supplier batch.
Keep: Dated stock balance, remaining reservations, approved adjustments and next-batch decisions.
Review the remaining stock
START WITH AN AGREED FIRST BATCH
Validate the first batch.
Choose a manageable stock batch and release quantity together. Agree the work, evidence and charges before suppliers send goods, then review the result before increasing the scope.
- 01
Confirm acceptance & scope
Identify goods, suppliers, SKUs, arrival quantities, checks and destinations. Approve the written quote and obtain receiving instructions.
- 02
Reconcile the first arrivals
Review received quantities and recorded differences. Confirm which stock is available and what stays held for your decision.
- 03
Approve preparation & a trial release
Confirm the packing version, order or carton file, final quantities and accepted route. Resolve open exceptions before release.
- 04
Review the work & next batch
Check agreed receiving, packing and dispatch records, remaining stock and charges. Decide whether to repeat the batch, revise the instructions or begin ongoing 3PL.
Three handovers. Clear records.
| Handover | Merchant confirms | Agreed output |
|---|---|---|
| Supplier to Guangzhou | Receiving reference, expected SKUs and quantities, requested checks | Receiving record and listed exceptions |
| Stock to preparation | Quantity, approved sample or label version, work and charge responsibility | Completed quantity, held balance and packing record |
| Guangzhou to dispatch | Allocation, destination instructions, final shipment record and named responsibilities | Approved release reference and agreed dispatch record |
Choose the record for the next stage.
Supplier delivery
Identify the incoming batch and receiving instructions.
Open the working recordStock allocation
Reconcile physical, held, reserved and available units.
Open the working recordOperation approval
Keep the work version, affected quantity and decision together.
Open the working recordShipment release
Connect the final goods, route, documents and responsibilities.
Open the working record