Agreed inspection instruction
Supplier batch, SKU reference, sample size, method, features to check and acceptance criteria.
Define the checks before work starts, including any separate testing scope.
GUANGZHOU · CHINA SUPPLY CHAIN & 3PL
Check the stock.
Resolve the difference in China.
Define the quantities, product features and evidence you need reviewed in Guangzhou. Keep affected stock held while you decide how a recorded difference should be resolved.
What do China receiving checks cover?
Receiving checks in Guangzhou record agreed quantities, visible condition or selected product features before packing or stock release. Provide the supplier batch, SKU reference, sample size, criteria and evidence required. The agreed findings identify checked quantities, observations and affected units. The merchant decides supplier correction, rework, return or release; affected goods remain held pending that decision. Additional product testing requires an agreed method, limits and charges before execution.
- Match SKU, variant and quantities against the receiving brief
- Define visual checks, sample size and product-specific inspection steps
- Record packaging damage and visible mismatches
- Separate held goods from approved stock
When the plan changes.
| Situation | Operational response | Decision |
|---|---|---|
| Wrong product variant | Compare incoming goods with the approved SKU brief. | Merchant approves supplier correction or another handling decision for the affected stock. |
| Damaged outer carton | Document visible condition before unpacking and reconciliation. | Agree additional checks and release status. |
| Functional testing requested | Confirm method, sample size, limits and cost first. | Merchant approves the test scope before execution. |
AGREED WORKING RECORDS
Define evidence you can act on.
Agree the fields, format and review contact for these working records. The examples below define what to record; final outputs depend on your accepted scope.
Findings & evidence
Checked quantity, observation, agreed image or measurement references and affected physical units.
Review the specific difference against your product reference.
Merchant stock decision
Held quantity, supplier correction / rework / return decision, cost approval and release status.
Give the affected goods a clear next instruction.
Related services.
01
Guangzhou warehousing & receiving
Receive supplier stock, reconcile quantities and keep your release plan clear.
Explore service02Pick, pack & order fulfillment
Pick, pack and dispatch customer orders against your approved order file.
Explore service03International dispatch planning
Plan parcel shipping or bulk replenishment around product and destination.
Explore serviceDefine the check you actually need.
Sample size means the number of units checked, which may be less than the full batch. Agree which units are selected and how they are chosen. Findings describe the checks on those units; record the checked quantity and batch reference before the merchant decides the next action for affected stock.
| Check | Record | Scope approval |
|---|---|---|
| Receiving count & visible condition | SKU, quantities, packaging and visible damage | Items to count and evidence required |
| Sample inspection | Selected product features and the inspection result | Sampling, criteria and inspection method |
| Additional product testing | The result of the specifically agreed test | Method, feasibility, limits and charges first |
Visual checks do not establish authenticity, regulatory certification or full functional performance. Agree any additional testing before execution.
Plan the detailed handover.
BEFORE YOUR FIRST BATCH
Agree the checks and evidence.
Can I request product checks with photos or video before my goods leave China?
Describe the exact product features, quantities, sample size and evidence you need, including any requested photos or video. Confirm the inspection method, acceptance criteria, feasible evidence format and charges before work begins. The agreed record should connect observations and evidence to the supplier batch and SKU. Goods with unresolved differences stay held while you approve supplier correction, rework, return or another disposition. Any additional functional test needs its own confirmed method and scope.