CHINA SAMPLES · ONE GUANGZHOU RECORD
Several suppliers.
One sample review.
Consolidate China supplier samples in Guangzhou, identify each version and coordinate the agreed review and onward release.
Keep samples separate from production stock.
Bring sample arrivals into a single Guangzhou record. Identify each supplier, product and version, agree the checks or photographs required, then choose whether the samples are retained, returned or consolidated for onward shipping.
A sample approval applies to the identified version. Confirm how the production stock will be compared with it before batch preparation.
An approval trail from arrival to release.
- 01
Identify the samples
Give each supplier, product, version and expected quantity a sample reference.
- 02
Reconcile arrivals
Record what has arrived, what is missing and any visible discrepancy.
- 03
Collect the agreed evidence
Define photographs, visible comparisons or additional inspection before work begins.
- 04
Approve the next action
Choose retention, supplier return, onward sample shipment or the next production decision.
The sample register.
| Field | What to record |
|---|---|
| Sample reference | Your project and unique sample identifier |
| Supplier & product | Supplier contact, product name and variant |
| Version & quantity | Version received, expected units and received units |
| Review evidence | Photos or inspection criteria agreed for that sample |
| Merchant decision | Approved version, pending questions and next handling instruction |
| Arrival & stock status | Received date, current retained / held / released quantities and location reference |
| Decision reference | Approving contact, instruction reference and decision date |
A sample brief for the team.
Edit the details here, then copy the brief into your preferred chat.
When the sample or component changes.
| Situation | Keep visible | Merchant decision |
|---|---|---|
| A supplier sends a revised version | Both versions and the supplier explanation | Which version is approved for the next step |
| An accessory is missing | The received set and expected component list | Wait, request the missing item or review a partial set |
| Production differs from the approved sample | Approved reference and the production difference | Supplier correction or a specifically accepted change |
What shapes this service scope.
Agree how supplier arrivals, sample units, evidence requests, storage time and onward packing are counted in the quote. Identify the version, decision contact and handling instruction for each sample. Confirm additional checks, retention periods and shipment preparation before they add work or charges. Additional testing or specialist handling requires a separately agreed scope.
Review the charging basis