Identify each delivery
Keep supplier name, purchase reference, SKU variants, expected units and carton count together for each incoming batch.
FULFILLMENT FIELD GUIDE
Your first China stock shipment
Create a receiving brief before supplier dispatch.
The working checklist.
- Confirm product acceptance and the receiving address
- Assign a unique SKU to each variant
- Separate expected counts by supplier delivery
- Include supplier references and visible condition requirements
- Agree how shortages or damage are reviewed
- Approve reconciled quantities before order release
Put the brief into action.
Use the receiving draft to separate each supplier arrival. Keep supplier, SKU, carton and expected-quantity references together before asking the team to confirm acceptance and receiving instructions.
Prepare the China supplier handover.
- Confirm the Guangzhou receiving reference and accepted delivery date
- Ask each supplier to identify purchase reference, SKUs and carton counts
- Keep separate expected quantities for each supplier batch
- Agree domestic delivery arrangements and charge responsibilities
- Identify stock requiring checks, relabeling, kitting or supplier follow-up
FROM CHECKLIST TO OPERATION
Before the supplier dispatches
Agree the receiving plan
Confirm the accepted goods, receiving reference, address and delivery arrangements with the Guangzhou team before giving instructions to suppliers.
Define the checks
Specify whether you need a quantity count, visible-condition review, relabeling or additional agreed inspection. Identify who can approve exceptions.
Review exceptions before stock release
Short count
Compare counted stock with the delivery reference. Record the difference and ask the merchant to confirm supplier follow-up or the accepted balance.
Mixed or unclear SKUs
Hold the affected units for identification. Confirm the SKU mapping before stock is available for order picking.
Visible damage
Record the observed condition and segregate the affected stock pending instructions. Agree whether further checks or supplier return are required.
A PRACTICAL STARTING POINT
Receiving brief template
Download the blank TXT draft and complete it in your text editor. Keep supporting references or photos with the same version, then share it through WhatsApp or Telegram.
Supplier / contact: Purchase reference: Domestic carrier / tracking reference: Instruction version: Expected delivery date: Receiving reference (confirmed by team): SKU / variant / expected units: Expected carton count: Checks requested: Labeling or rework instructions: Exception approval contact: Next review date if held: Stock release approval:
Give the supplier a ready receiving brief.
Use the supplier handover workflow to separate batch references, mixed-carton contents and domestic delivery details.
Prepare the supplier briefPLANNING GUIDANCE
Editorial scope and approvals.
This guide is SINO CEP Insight editorial guidance for preparing an accepted Guangzhou operation. The checklist and blank template are planning tools, not a receiving confirmation, inspection certificate, binding quotation or stock-release approval. Confirm the goods, work, charges and responsible approver with the team before execution.