Specify the contents
List the main SKU and every component, accessory and insert. State quantities per parcel and any differences by store, promotion or country.
FULFILLMENT FIELD GUIDE
A packing brief that travels
Keep brand presentation and protection attached to the order.
The working checklist.
- Document the SKU, variant and bundle components
- Approve photos of the packing sample
- Define box, filler, label and insert versions
- State which orders receive each insert
- Record finished weights and dimensions
- Agree what changes need renewed approval
Put the brief into action.
Use the packing draft to define the component list, materials and instruction version. Keep sample photos and artwork references with the same version before approving the affected quantity.
FROM CHECKLIST TO OPERATION
Define one repeatable packing version
Record the presentation
Describe the carton or mailer, protective materials, label position and assembly sequence. Link approved sample photos to a named packing version.
Approve before release
Review a completed sample and its recorded packed weight and dimensions. Confirm the materials and work scope before the batch is prepared.
Handle packing changes deliberately
Missing insert or component
Hold the affected order configuration and agree whether to wait, substitute or release with a revised approved brief.
Different packaging material
Review fit, protection and final parcel measurements. Obtain approval for a new version before using it in the batch.
Multiple campaigns
Assign a distinct packing version to each campaign or order group so the correct inserts remain attached to the correct orders.
A PRACTICAL STARTING POINT
Packing brief template
Download the blank TXT draft and complete it in your text editor. Keep supporting references or photos with the same version, then share it through WhatsApp or Telegram.
Packing version / approval date: Store / campaign: Main SKU and quantity: Bundle components and quantities: Carton / mailer: Protection and filler: Inserts / eligible orders: Labels / label position: Approved sample reference: Packed weight and dimensions: Allowed substitutions: Approval contact:
When existing stock needs correction.
Keep revised label files, sample approvals and completed quantities attached to the rework batch.
Prepare a rework briefBEFORE YOUR FIRST BATCH
Confirm the packing version.
Can different orders use custom packaging, inserts or product bundles?
List the main SKU and every component, accessory and insert, with quantities per parcel. Specify the carton or mailer, protective materials, labels and which orders use each version. Review a packing sample and record its approved photos, finished weight and dimensions before the affected batch is prepared. Confirm materials and work charges in advance. Changes to contents, materials or substitutions need a revised approved brief attached to the relevant orders.
PLANNING GUIDANCE
Editorial scope and approvals.
This guide is SINO CEP Insight editorial guidance for preparing an accepted Guangzhou operation. The checklist and blank template are planning tools, not a receiving confirmation, inspection certificate, binding quotation or stock-release approval. Confirm the goods, work, charges and responsible approver with the team before execution.