Receiving reconciliation
Supplier batch, expected and received SKU quantities, visible differences and the receiving reference.
Confirm what physically arrived before allocating stock.
GUANGZHOU · CHINA SUPPLY CHAIN & 3PL
A Guangzhou base
for your China stock.
Receive stock from your China suppliers, keep accepted and held quantities separate, and prepare inventory for your next approved order or replenishment release.
What does Guangzhou warehousing include?
Guangzhou warehousing receives China supplier stock, reconciles quantities and holds inventory for approved orders or replenishment. Provide supplier delivery references, SKU and carton quantities, dimensions and handling restrictions. The agreed records identify received, available, held and reserved units, plus the balance after release. Your named contact approves stock adjustments and release instructions. Confirm inspection, labeling, packing and additional handling in the accepted scope before work begins.
- 01
Receiving
Supplier reference, SKU, variant, expected and received quantities.
- 02
Condition review
Visible damage and discrepancies recorded for your decision.
- 03
Stock allocation
Separate available stock, held items and launch reservations.
- 04
Release control
Agree which quantity leaves, for which orders and by which route.
Available stock is accepted stock free to allocate. Held stock waits for a decision and is excluded from picking. Reserved stock is set aside for a named order or batch. A release is your approval for identified units to move to the agreed next step.
Bring the right brief.
- Supplier delivery references and expected arrival dates
- SKU list, dimensions and handling restrictions
- Forecast storage quantities and replenishment rhythm
- Approved stock reconciliation and release contact
What is agreed before work begins.
Agree product acceptance, the storage measurement and period, receiving checks, stock-review frequency and the contact who approves adjustments. Identify any held-stock storage charges and additional handling before accepting the scope.
Review the charging basis →Connect the next stage.
01
Pick, pack & order fulfillment
Pick, pack and dispatch customer orders against your approved order file.
Explore service02An unboxing that feels like you
Build bundles, add inserts and prepare approved brand packaging.
Explore service03International dispatch planning
Plan parcel shipping or bulk replenishment around product and destination.
Explore serviceAGREED WORKING RECORDS
Receiving records and a usable stock balance.
Agree the fields, format and review contact for these working records. The examples below define what to record; final outputs depend on your accepted scope.
Dated stock snapshot
SKU / batch, on-hand units, held units and reasons, reservations and available units at the review date.
Match replenishment and order decisions to the same balance.
Movement & release record
Approved incoming adjustments, outbound quantities, release references and remaining stock.
Trace changes between two inventory reviews.
Review changes before extra work.
Repacking, new label files, substitutions, additional inspection and changed shipping instructions can alter work and costs. Agree the change before it is performed. Keep held stock separate until a release decision is recorded.
Before a China supplier sends the goods.
- Confirm goods acceptance and the Guangzhou receiving instructions
- Provide supplier name, domestic delivery reference and expected arrival
- List product SKUs, variants, expected quantities and carton counts
- Identify inspection, labeling or packing work required after arrival
- Agree how unrecognized goods, damage or quantity differences are held for review